Quality Clauses

The supplier shall implement a Quality System in compliance with ISO9001, AS9100, AS9120, ISO13485, or MIL-I-45208A

CERTIFICATE OF CONFORMANCE – SELLER / MANUFACTURER
Seller shall include a Certificate of Conformance (C of C) with each shipment for Goods identified on shipping document. If Seller is not manufacturer, a manufacturer’s C of C shall also be included in addition to the Seller’s C of C. Seller’s C of C shall include Seller’s name and address and reference to Buyer’s purchase order number and line item number. Manufacturer’s C of C shall include manufacturer’s name and address.
The following shall be included on C of C and / or shipping document with each shipment:
• Signed or stamped and dated statement attesting that Goods provided under this contract conform with all purchase order requirements
• Part number and dash number (as applicable) for each item
• Revision level / version (as applicable) to which the Goods were manufactured
• Trace information, as applicable, representative of each item – to include the lot trace (e.g., date, batch, heat) or the individual item trace (e.g., serial number)
• When multiple item manufacturers and / or multiple lots are included in one shipment, Seller shall separate and identify respective manufacturer’s (or service provider’s) lots, and indicate each lot quantity
Note: Seller’s C of C information may be included as part of Seller’s established shipping document.

The supplier and supplier subcontractors shall meet an maintain a Calibration System in compliance with Calibration System Requirements of ISO17025 or ANSI Z540-1

HVI Source Inspection and/ or Customer Verification is required at supplier facility prior to shipment. HVI will place an Inspection Stamp on the supplier shipper to indicate HVI acceptance. Contact HVI at least 48 hours prior to shipment from supplier facility.

Government Source Inspection is required at supplier facility prior to shipment. Supplier shall contact HVI and applicable Government Representative to arrange for Government acceptance prior to shipment from supplier facility.

The supplier shall provide an inspection report (IR) identifying engineering requirements and actuals. Format will include design characteristics included in AS9102 FAIR documentation. Use of supplier or HVI IR is acceptable if all AS9102A elements are included on report. One copy of the IR shall be furnished to HVI representing each manufacturing lot.

The supplier shall implement and maintain a Key Characteristics (KC) control program acceptable to HVI.

The supplier shall provide an Inspection Report (IR) identifying engineering requirements and actuals. Use of supplier or HVI inspection form is acceptable. One copy of the IR shall be furnished to HVI representing each manufacturing lot.

The supplier shall perform 100% inspection of the HVI noted characteristics, a record of the inspection results shall be provided to HVI, sampling inspection is not allowed.

The supplier shall comply with the HVI Special Quality Requirement noted (As defined by HVI QA)

The supplier must furnish an item in strict accordance with technical requirements specified in the Contract Technical Data File (CTDF) for each specific National Stock Number (NSN), or in the Purchase Item Description (PID) otherwise furnished by the government. In the event of a conflict between the CTDF and a PID for an NSN, The PID shall be deemed the most current and shall be given precedence. The supplier may not substitute or furnish an alternate part without first receiving written approval from HVI.

Distributors and eligible manufactures are required to be a member of GIDEP. (www.gidep.org)

This is a Government DPAS Rated Order and you are required to follow all of the provisions of the defense priority system regulation ISCFR700g)

QSLM/QSLD – Only manufacturers on the Qualified Suppliers List for Manufacturers (QSLM) and distributors on the Qualified Suppliers List for Distributors (QSLD) which appear on the DLA Troop Support Qualified Suppliers List (QSL) for the item(s) listed on the POT are eligible for award.

CONTROL OF COUNTERFEIT PARTS – The Supplier shall implement a system for controlling counterfeit parts. The system shall require that all applicable parts (e.g. electrical components and fasteners) are procured from the Original Equipment Manufacturer (OEM) or an OEM-franchised or authorized distributor. If purchase from the OEM or an OEM-franchised or authorized distributor is not possible or practical, the system shall provide a process for validating authenticity of the purchased parts including applicable certifications, test/inspection results, and all other documentation that provides identification and verification to design, traceability, and acceptable packaging and handling.

CONFLICT MINERALS DISCLOSURE PROVISION – This is a flow down from HVI’s customers; and as such, HVI is required to flow this requirement down to our suppliers.
HVI is committed to complying with Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 which aims to eliminate illegal mineral trading and the funding of armed conflict in the Democratic Republic of the Congo (DRC) and in adjoining countries. These conflict minerals include gold, tin, tantalum, and tungsten that originate from mining or smelting operations in the Conflict Region. Suppliers of HVI may not include in any products sold to HVI any tin, tantalum, tungsten or gold mined in the DRC or adjoining countries that fund armed conflict. Suppliers must use EICC-GeSI designated Conflict Free Smelters as the source for any of the Conflict Minerals used in products sold to HVI. Suppliers of certain products will be required to submit the EICC-GeSI Conflict Minerals
Reporting template. For more information and a list of Conflict Free Smelters go to: http://www.conflictfreesourcing.org/conflict-freesmelter-refiner-lists/

Suppliers must flow down this requirement to their sub-tiers.

SHELF LIFE AGE CONTROL – Only items at the beginning of their shelf life shall be shipped to HVI. We reserve the right to return for replacement or credit any material with less than 80% shelf life remaining. Sellers of materials with limited shelf life (adhesives, paints, sealants, lubricants, etc.) shall identify each container with the following and provide manufacturer certificate stating:
Manufacturer Lot / Batch number
Required storage conditions
Shelf life begin date and shelf life expiration date.

PACKAGING AND HANDLING REQUIRMENTS – Package, pack, and mark in a manner affording adequate physical protection from damage and deterioration during normal handling, shipment and storage. Best commercial practice is acceptable; however no loose packaging material (Styrofoam Peanuts, Shredded Paper, etc.) is permitted. Shipments being made on the same day shall be consolidated as much as possible. If a shipment needs to travel on a pallet via freight, please contact us to make arrangements

Special Note 1: Separate Lots/Date Codes: Supplier shall package each different manufacturing lot/date code separately.

Special Note 2: Silver plated parts shall be protected against tarnish by completely wrapping them individually in “Silver Saver Paper” bags.

DFAR 252.225-7009 specialty metals applies – Compliance options include:

1. A statement of “conformity per DFAR 252.225-7009” on the Certificate of Compliance or associated paperwork.

2. Certification to the Country of Melt.

3. Copy of original mill certification to validate Country of Melt.

REACH – Supplier shall fully cooperate with Buyer to fulfil all obligations under REACH including:
(i) Supplier shall deliver products to Buyer that do not contain any substances that are
prohibited under such REACH regulations or that require registration.
and have not been duly registered under REACH;
(ii) Supplier shall notify Buyer of any REACH substances of very high concern (SVHC) exceeding 0.1% by weight of the individual article being supplied by Supplier and shall only deliver Components that contain SVHC (a) that have been authorized for their specific use or (b) the relevant use of which is exempted from authorization;
(iii) Supplier shall submit to Buyer duly completed Material Declaration Forms and, to the extent necessary, Safety Data Sheets and/or safety information;
(iv) Upon request, Supplier shall provide all information showing that Supplier has fulfilled its obligations under REACH (including registration and pre-registration numbers of the relevant substances);
(v) Supplier shall comply with the obligations stipulated in REACH related to the identification, notification and/or authorization of substances appearing on the Candidate List or the Authorization List to the ECHA;
(vi) Supplier shall comply with the obligations stipulated in REACH
related to the restriction of substances as set out in REACH; and
(vii) Supplier shall comply with the obligations relating to the classification, labelling and packaging of products as set out in Regulation (EC) No 1272/2008 of the European Parliament and of the Council of 16 December 2008 on classification, labelling and packaging of substances and mixtures.